To: Unit Leaders
From: Susan Capalbo, Senior Vice Provost for Faculty Affairs
4 June 2021
Unit Leaders,
The Office of Faculty Affairs, in consultation with the Faculty Senate, have recently updated the Promotion and Tenure Dossier Guidelines. The updates reflect the newly adopted COVID-19 accommodations, agreements made within the academic faculty collective bargaining agreement, and provide clarification on previous processes and guidelines.
Attached are the updated dossier guidelines. A summary of the significant updates is below:
- DocuSign is acceptable for signature on all documents.
- Optional COVID-19 Impact Statements may be included as “Part B” of section “V. Candidate Statement.” Part A of section V. is the Candidate Statement and is limited to 3 pages. The optional COVID-19 Impact Statement (included as Part B) is limited to one page.
- Previously imbedded in section “VIII Promotion and Tenure Vita,” the Peer Review of Evaluation will now be included in section “VI Student Letter of Evaluation and Peer Review of Teaching.”
- Clarification on identifying the Student Committee.
- Instructions on reporting eSET scores excluded due to COVID-19 accommodation recommendations (B.2 in section “VIII Promotion and Tenure Vita”).
- Updated language to include promotion for “Research Associates, Instructors (ESL), Instructors (ALS), and Instructors (PAC)”. Please note: criteria for promotion for these new promotional ranks is forthcoming.
- Guidance for including appropriate language to evaluators regarding COVID-19 accommodations (e.g. tenure clock extensions, COVID-19 impact statement, eSET exclusion).
While updating the Faculty Handbook will continue, please note the requirements for years in service for the following promotions:
-
Fixed-term Professorial Faculty
- Assistant/Associate/Professor of Practice
- Assistant/Associate/Professor, Senior Research
- Assistant/Associate/Professor, Clinical
- Assistant/Associate/Professor, Extension
Timeline: eligible after at least 6 years have elapsed since initial hire date or last promotion and accumulated a minimum of 4.5 FTE years in service since initial hire date or last promotion.
-
Fixed-term Academic (Non-Professorial) Faculty
- Instructor/Senior Instructor I & II
- Instructor (ALS)/Senior Instructor (ALS) I & II
- Instructor (ESL)/Senior Instructor (ESL) I & II
- Instructor (PAC)/Senior Instructor (PAC) I & II
- Faculty Research Assistant/Senior Faculty Research Assistant I & II
- Research Associate/Research Associate I & II
Timeline: eligible after at least 4 years have elapsed since initial hire date or last promotion and accumulated a minimum of 3.0 FTE years in service since initial hire date or last promotion.
Please forward this information to faculty in your unit who will be going up for promotion and/or tenure in the near future.
We anticipate the Faculty Handbook will be fully updated with revisions prior to fall term. Please reach out to the Office of Faculty Affairs if you have questions related to this guidance.
Regards,
Susan Capalbo
Senior Vice Provost for Faculty Affairs