To: Business Center Managers, University Chief Officers, Executive Deans, Top Administrators in Academic and Research
From: Susan Capalbo, Senior Vice Provost for Faculty Affairs
Date: March 14, 2018
Dear Administrators,
We have received questions/concerns regarding the Minimum Required Non-Renewal Notification Requirements included in the March 1, 2018 memorandum. We believe the new language indicated below provides greater clarity and aligns with faculty timely notice standards. Thank you all who have reached out to us.
Minimum Required Non-Renewal Notification Requirements |
|
Years of Continuous Service |
Professional Faculty, Instructors, Senior Instructors or Research Faculty (paid on E&G)* |
Less than two years |
One month prior to the end of the current contract period |
Greater than two years, but less than six years |
Two months prior to the end of the current contract period |
Six years or more |
Four months prior to the end of the current contract period |
*Employees at 0.5 FTE or higher paid on gift, grant or contract funds, and whose most recent appointment letter contains the appropriate grant language are still required to receive non-renewal approval. However, they are not subject to the advance notification timeline requirements.
If the minimum notification requirement outlined above is not met, the college/division will be required to renew the employee’s contract for the length of time necessary to achieve the required notice period. For 9-month employees, this may require a full or partial Summer session appointment to meet the notification requirement.